Dentists who received funds during the fifth phase of the Provider Relief Fund have a one-time opportunity to submit a request to report late if certain extenuating circumstances were present during the reporting period.
On Oct. 11, the Health Resources and Services Administration sent an email to some providers stating that their organization did not submit a Reporting Period 5 report on the use of PRF and/or American Rescue Plan Rural payments exceeding $10,000 in the aggregate from Jan. 1 to June 30, 2022. Although the report was due on Sept. 30, HRSA said that providers would have an opportunity to submit a Request to Report Late Due to Extenuating Circumstances if such circumstances prevented them from submitting an RP5 report by the deadline.
These include severe illness or death, such as cancer treatment; a significant natural disaster; no reporting communications, such as an incorrect email on file with HRSA; failure to submit on behalf of the provider’s organization; prior staff miscommunication, such as the organization believing a former employee submitted the report; or incomplete targeted distribution payments.
“Please note that you must indicate and attest to a clear and concise explanation related to the applicable extenuating circumstance; however, supporting documentation will not be required,” the HRSA email states, adding that this does not guarantee an opportunity to complete an RP5 report.
According to the email, next steps include registering in the PRF Reporting Portal and then submitting the request via a DocuSign form by Oct. 27 at 11:59 p.m. ET. If HRSA approves the request, dentists will have from approximately Nov. 13 to Dec. 1 to prepare the report. If the request is denied, they will remain out of compliance with PRF Reporting Requirements and will need to return unreported funds via the Returning Funds Webpage.
For more resources, visit the PRF Reporting Resources Page.